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Vendor with a negative balance

  • 1.  Vendor with a negative balance

    Posted Jul 22, 2019 03:19 PM

    We have vendor with a negative balance because a Debit Adjustment was done twice.

    What is the best way to remove the duplicate Debit Adjustment?

    Should we do a Credit Adjustment in Voucher and Adjustment? Is it possible to do a Voucher and zero-check run to get rid of the negative balance? Would either of this options completely reverse the effect debits and credits that the duplicate Debit Adjustment caused?

    Any suggestions would be appreciated!



    Shawn Brelsford
    Providence RI

  • 2.  RE: Vendor with a negative balance

    Posted Jul 22, 2019 04:31 PM
    Hi Shawn,

    You can either to a voucher or credit adjustment then a zero check.  This will make the vendor balance net to 0.

    Make sure to do the voucher / CA to the same account as the extra debit adjustment to make that correct.

    Also, in AP Setup, you can set to warn if duplicate invoice number.  This would help prevent vouchers / debit adjustments being entered 2 times...

    Let me know of any issues.


    Michael O'Neill
    Director of Finance
    Eastex Telephone Cooperative
    Henderson TX